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Careers at Vet et Nous
Careers

Administrative Assistant

Place
Centre Vétérinaire Rive-Sud

Type of employment
Full Time 40h permanent

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Vet et Nous is a multidisciplinary team composed of veterinarian both generalists and specialists operating at high rank whose mission is to take care of client’s pets as if they were our own. Our teams are split in 2 emergency and reference centres open 24/7, 1 emergency and reference hospital open 7/7 and 17 general practice hospitals in the greater Montreal, Laval, Montérégie, Laurentides, Lanaudière, Mauricie and Quebec region.

 

You offer high-level administrative support through professional and quality service to the management team of Vet et Nous and more specifically to the teams of specialist veterinarians at the Centre Vétérinaire Rive-Sud. More specifically, you assist the teams by carrying out various administrative tasks, such as managing schedules, tracking time sheets, invoicing and various customer follow-ups. You also plan the execution of complex administrative work by collecting and analyzing data, writing and verifying documents in order to support the teams in the progress of various projects.

 

Why Choose our Team?

  • Group insurance program
  • Continuing education budget
  • Employer contribution to RRSP
  • Employee assistance program
  • Sick days and work/family balance
  • Employee discounts
  • Physical activity memberships
  • Maintenance of seniority through the group
  • Unpaid leave of absence
  • Several social activities (happy hour, food truck, social committee, etc.).

 

Main Responsibilities:

  • Support the team of specialist veterinarians in their administrative tasks;
  • Ensure effective management of various files and reports in a multitasking context while ensuring that deadlines are met;
  • Create and monitor the schedule of specialist veterinarians in collaboration with the operations coordinator ;
  • Validate the clocking of hours in the payroll system;
  • Support the team of specialist veterinarians in the management of email boxes;
  • Collect and collate various data in order to produce reports for the administration team;
  • Help the specialty departments to carry out certain follow-ups with clients, transmission of results when normal, planning of follow-up or related appointments, management of requests for external prescriptions;
  • Verify the invoices of hospitalized patients and collaborate with the customer service coordinator if necessary;
  • Collaborate in the management of invoicing, additional deposits, payment authorizations;
  • Perform any other related task.

 

Requirements:

  • DEP or DEC in secretarial studies or any other equivalent training;
  • Two (2) to four (4) years of experience as an administrative assistant;
  • Knowledge of the Microsoft Office suite;
  • Bilingual French-English, both orally and in writing;
  • Excellent administrative writing skills;
  • Concerned about providing professional and respectful customer service;
  • Independent and versatile;
  • Attention to detail and good analytical skills;
  • Manage priorities effectively;
  • Knowing how to exercise discretion.

 

Vet et Nous adheres to employment equity principles.

 

 

 

I WISH TO APPLY FOR THE JOB OFFER:

Administrative Assistant Place : Centre Vétérinaire Rive-Sud
















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